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Admission In Campus Hostels

Admission In Campus Hostels

CRITERIA AND RULES FOR STUDENTS OF FIRST YEAR : UG/ PG
  1. Outstanding students pursuing any Course in the College are eligible for Hostel Accommodation
  2. Admission is granted strictly on the merit of previous qualifying examination marks under the respective category on the basis of criteria on which candidate is admitted to the Course. In case of tie among the applicants the criteria in following order will be the basis for breaking the tie for allotment of accommodation:
    • Overall marks of Class XII in five best subjects.
    • Distance of the native place of applicant from Patna by road.
    • Date of Birth.
  3. Either of the parents of applicant must not be residing nor having any job assignment in the Patna.
  4. Each resident must have one Local Guardian in Patna. A person cannot be the local guardian for more than one candidate.
  5. Admission to the Hostel cannot be claimed as a matter of right.
  6. Additional criteria may be prescribed in the Admission Notification and Hostel Prospectus.
ADMISSION PROCEDURE AND FORMALITIES
  • The notification for admission to Campus Hostel Mahima Chhatravas and the Prospectus will be released both in print on the College Notice Board and on the website. This notification is generally released during the release of the first cut-off for Undergraduate Courses.
  • The candidates fulfilling the criteria as per the notification and desirous for hostel accommodation will have to submit their application in the prescribed application form on College Website or in the Hostel Office within the scheduled dates as per Notification for Hostel Accommodation.
  • Incomplete and unsigned application shall be liable for rejection.
  • The candidates are eligible to apply only after admission to a course in the College.
  • The list of eligible candidates in order of merit under the respective category will be placed on the Notice Board and Website of the College. No personal intimation will be given to any candidate. In addition, a waiting list of candidates will also be released.
  • The eligible candidates are required to complete admission formalities and deposit the fees within the prescribed time period as per the Notification.
  • Allotment of Room will be made only after deposit of fees.
DOCUMENTS REQUIRED
Each candidate qualified for hostel accommodation shall be required to submit following documents:
  • Proof of present/permanent residence : A self-attested copy of Aadhar Card, Ration Card or equivalent document of residence.
  • Self-attested copies of the following documents :
    1. Marks Sheet of last qualifying Exam.
    2. Class XII Certificate and Mark Sheet
    3. Category Certificate (if applicable).
    4. College Admission Fee Slip.
  • Undertakings for anti-ragging to be submitted by the parent and the student in the prescribed format as given in the Hostel Prospectus or on College Website.
CRITERIA AND RULES FOR STUDENTSOTHER THAN FIRST YEAR OF UG / PG
  • The applicant should have qualified to the second or third year of UG or the second year of PG Course and should have deposited the fees in the College.
  • Admission is granted on merit basis under the respective category. In case of tie among the applicants the criteria in following order will be the basis for breaking the tie for allotment of accommodation :
    1. Distance of the native place of applicant from Patna by road.
    2. Date of Birth.
  • Applicant must have secured at least 60% (55% in case of reserved categories of SC, ST, OBC & EWS) of aggregate marks in the previous examination and cleared all the papers of previous examination.
  • The applicant should have minimum 75% of attendance in the previous year of the Course.
  • There must be no serious disciplinary action against the student during the previous stay in the hostel.
  • Either of the parents of applicant must not be residing nor having any job assignment in the Patna.
  • Each resident must have one Local Guardian in Patna. A person cannot be the local guardian for more than one candidate.
  • The candidates qualified for accommodation shall be required to fill a prescribed form with required documents within scheduled time period as per the Notification.
  • The selected candidates shall be required to deposit the full fee within the scheduled time as per the Notification.
  • to the Hostel cannot be claimed as a matter of right.
ADMISSION PROCEDURE AND FORMALITIES
  • Candidates desirous for hostel accommodation will have to fill a prescribed application form of the Hostel within the scheduled dates as per the notification for Hostel Accommodation. Incomplete and unsigned application shall be liable for rejection.
  • The list of eligible candidates in order of merit under the respective category is placed on the Notice Board and Website of the College. No personal intimation is given to any candidate.
  • The eligible candidates are required to complete admission formalities and deposit the fees within the prescribed time period as per the notification.
  • Allotment of room is made only after deposit of fees.
DOCUMENTS REQUIRED
Each candidate qualified for hostel accommodation shall be required to submit following documents.
  • Proof of present residence : Attested copy of Ration Card or equivalent document.
  • Self-attested copies of following documents :
    • Marks Sheet of last qualifying exam.
    • Class XII Certificate and Mark Sheet.
    • Category Certificate (if applicable).
    • College Admission Fee Slip.
  • Undertakings for anti-ragging to be submitted by the parent and the student in the prescribed format as given in the Hostel Prospectus or on College Website.

RULES, REGULATIONS AND CHARGES OF MAHIMA CHHATRAVAS

HOSTEL RULES AND REGULATIONS

The residents of Mahima Chhatravas are expected to follow the below Hostel Rules and Regulations to ensure a qualitative stay:
A. GENERAL RULES/ REGULATIONS CODE OF CONDUCT
  1. Ragging in any form, causing mental and physical agony and abetment of ragging, is strictly prohibited under the University Ordinance XV (C) and will invite severe disciplinary action even to the extent of expulsion from the Hostel.
  2. Residents must maintain proper decorum in the Hostel. They should behave properly with the staff and their fellow residents. Residents are expected to dress in an appropriate manner while visiting the Dining Hail, Visitors’ Room and other Common Spaces in the Hostel or College.
  3. Staying away from hostel without prior intimation or approval, valid reason or authorization is a serious breach of Hostel Discipline. Resident who stays away for a month or more without permission will be liable to lose the Hostel Seat and may not be considered for admission in the Hostel even in the following year(s).
  4. Students are expected to appreciate the time and money spent in the maintenance of the garden. Misuse of the garden such as causing damage to plants and trees and littering will invite disciplinary action.
  5. Defacing walls, doors, corridors and cupboards by writing, painting or pasting posters, notes etc. with glue/ tape / nails etc. is not allowed. Any violation, whatever the extent, will lead severe disciplinary action.
  6. Residents are advised not to bring jewellery/ valuables or keep large sums of money in their rooms. Hostel authorities will not be responsible for any loss.
  7. No resident can engage any person for service of any kind.
  8. Residents must be present on the first and last day of every term.
  9. There is a zero tolerance policy for smoking, consuming liquor and drugs. Residents are not allowed to gamble, to consume intoxicants (narcotics, alcoholic beverages, smoking etc.), nor are they allowed to have possession of them in the hostel premises and violation of this rule shall lead to immediate expulsion.
  10. Roll call will be taken at 7.00 p.m. daily and all residents should be present unless prior leave has been taken. No resident must leave the hostel after the roll call. Violation of this rule could lead to expulsion.
  11. The permission of the Principal –cum- Warden or Superintendent must be obtained for taking part in any cultural / sports events outside the College. Resident students are not to take any type of work or course without specific prior permission of the warden.
  12. Each resident should report back in the hostel before hostel timings, as notified by the hostel authority. While going out of campus, proper entries have to be made in Out-Campus Register.
  13. Residents going out of the hostel but within the campus like classes, computer labs and library after the specified hostel time will have to make proper entries in In-Campus Register, after seeking permission from the Superintendent. The entries should be made with proper details including the contact number of the lab./ department.
  14. Performance of residents admitted on the basis of sports/ fine arts will be monitored periodically. They are liable to lose their hostel seat if their performance is not satisfactory.
  15. Severe disciplinary action will be taken against students who break rules or abet other students in breaking the rules or in undermining the discipline of the Hostel.
B. ENTRY AND EXIT REGULATIONS
  1. Hostel security guards posted at the main gate of the Hostel have the right to ask for the identity proof of visitors, guests and residents of the Hostel.
  2. Security guards have the right to search bags and belongings being taken in or out of the Hostel by staff, guests and all other visitors, or to refuse entry to visitors and guests. Any intimidation of the guards shall be treated as a serious offence.
  3. The students must vacate the hostel within two days of the last day of the final examinations.
C. LEAVE REGULATIONS
Residents may avail following types of leave:
  • Home Leave – Vacations / Breaks / Illness / Unexpected
    1. All types of leave sought for the weekdays have to be applied for at least 24 hours in advance, leave for weekends (Saturday & Sunday) must be applied on Friday (Hostel office timings) in prescribed proforma. Residents can proceed on leave only after ensuring that leave is duly sanctioned by the Warden/ Superintendent. Prior letter of request is to be furnished from LG/ Parent in case of Late Night Leave/Home leave / leave for Special purposes / University vacations.
    2. Residents are required to sign in the appropriate register (LG leave/Home leave) before proceeding on any kind of leave and on their return. Any resident found leaving or entering the hostel without signing the register is pable for disciplinary action.
    3. Each student will be issued a leave booklet for sanction of all kinds of leave. A sum of Rs.100/- will be charged for the loss of the leave booklet.
    4. Every leave applied for and sanctioned has to be entered in the leave booklet signed by Parent/LG and countersigned by the Warden / Superintendent.
    5. Resident students found forging signatures of parents/LG/ fellow students will be expelled from the hostel.
    6. Any violation of Hostel Rules mentioned above or elsewhere in the Prospectus shall lead to disciplinary action, including fines, ranging from Rs. 1000- to Rs. 10,000/- by the Warden. In more serious cases, or in cases of repeated violation, the Hostel shall suspend and/or expel the resident.

HOSTEL MESS RULES AND REGULATIONS

The Hostel Mess is managed by the residents themselves. A resident is expected to come for meals in the dining hall properly attired. Mess remains non-functional during autumn and winter breaks and the summer vacation. Wholesome meals are served as per the following meal timings:
BREAKFAST (MONDAY – SUNDAY) 8.00. AM TO 9.00 AM
LUNCH 1.00 PM TO 3.00.  PM
TEA 4.30. PM TO 5.30 PM
DINNER (MONDAY – SUNDAY) 7.30. PM TO 9.00. PM
  • Attendance record of each resident shall be maintained on Mess Attendance Register.
  • Residents shall not be allowed to avail mess off for more than 25 days in a semester.
  • To avail mess off facility, a resident is required to seek permission of Warden in writing two days in advance before leaving the hostel.
  • The rebate in mess bill may be given to individual students on request. The Warden/ Superintendent and the Mess Committee of the hostel, keeping in view the income of family and living standard of the concerned student, shall take decision in this regard.

CHARGES

Hostel residents are required to pay Annual Charges and Security Amount at the time of admission to Hostel. In addition, they are also required to pay Monthly charges comprising of Common Room charge and Mess Bill every month on actual basis after the admission.
WITHDRAWAL RULES AND REFUND OF CHARGES
The residents are at liberty to withdraw their admission from the Hostel at any time. The following Rule shall be applicable for settlement of account and refund of charges and security on withdrawal of admission from the Hostel:
  1. If room is vacated within one month of admission, Rs.5,000/- shall be deducted from the Annual Charges paid by the resident. In case room is vacated after One Month Annual Charges shall not be refunded.
  2. Mess charges will be recovered on actual basis.
  3. Common Room charges for the month will be recovered irrespective of the date of vacation of room.
MESS REGULATIONS
Mess charges must be cleared within 7 days of the issuance of the Mess Bill failing which a late fine of Rs. 20 /- per day will charged at the end of a month. In the first week of the following month, the parents/local guardians will be informed and the residents concerned will not be allowed to have food in the mess.
The mess timings may change by the Warden / Superintendent depending upon the situation.
For detailed information please refer to the Hostel Prospectus.