| SL. |
Description of Services provided to the Students
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Contact-Office/ In-charge Department
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| 1 |
ADMISSIONS AND RELATED MATTERS
Admission & Withdrawal;
- Submission or Withdrawal of Original Certificates;
- Issue of Identity Card & Duplicate I. Card;
- Enrolment forms & formalities;
- Verification of educational documents or Caste Certificates;
- Issue of Character Certificate
- Migration to other Institution etc.
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Main Office In charge Staff:
- Mr. Ram Kumar
- Mr.Gajendra Prasad
- Mr.Shambhu KumarMahto
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| 2 |
ATTENDANCE AND LEAVE MATTERS
- Attendance Status: Theory & Practical Classes
- Permission/Intimation for Leave;
- Leave for participations in Outreach Programmes-NCC/NSS & Internship Programme
- Leave on Medical grounds;
- Benefits /Relaxation in Attendance; etc.
- Display of Monthly Attendance Tally
- Display of Sent-up List
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- Concerned Academic Department
- Head of Department
- Teaching Faculty of Department
- Non-teaching Staff of Department
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| 3 |
INTERNAL ASSESSMENT
- Attendance Status: Theory & Practical Classes
- Correction in Attendance: Organizing Extra Classes
- Display of Assignment/Project/Practical Marks;
- Class Test Marks
- Sent-up Test Marks
- Correction in Attendance/ Project/Practical Marks
- Display of CIA Marks
- Display of Class Test & Sent-up Test Marks
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Concerned Academic Department
- Head of Department
- Teaching Faculty of Department
- Non-teaching Staff of Department
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| 4 |
EXAMINATION MATTERS
- Results
- Original Mark-Sheet or Duplicate Mark-Sheet
- Submission of Examination Form
- Scrutiny of Result
- UFM Cases
- Promotion or Failure Cases
- Ex-Students Matters
- Correction in Name/ Marks
- Applying for Improvement Papers etc.
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Main Office
In-charge Staff
- Mr. Ram Kumar
- Mr.Gajendra Prasad
- Mr.Shambhu Kumar Mahto
- Ms. Nishi Sinha (BCA)
- Ms.Ragini Kumari (BBA)
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| 5 |
ACADEMIC MATTERS
- Conduct of Classes: Theory & Practical
- Students’ Assignments, Tests, Presentations, Projects
- Mentoring or Counselling with Teachers
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Concerned Academic Department.
- Head of Department
- Faculty Members of Department
- Non-teaching Staff of Department
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| 6 |
ACADEMIC SUPPORT/UTILITIES
- Time-Table
- Allotment of Houses
- Completion of Syllabus
- Allotment/Change of Section
- Tutorial Groups
- Counselling on Academic Issues
- Allotment of Mentor, etc.
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Concerned Academic Department
- Head of Department
- Faculty Members of Department
- Non-teaching Staff of Department
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| 7 |
MARK-SHEET & CERTIFICATES
- Issue of Original or Duplicate Mark-sheet
- Provisional Certificate
- Original Certificate
- Bonafide Certificate
- Character Certificate
- No Objection Certificate
- College Leaving Certificate
- No Dues Certificate from Library
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Administration Office
- Mr.Jitendra Kumar (Original/Duplicate Mark-sheet)
- Ms.Sushila Devi (Original/Provisional Certificate)
- Ms.SuptiGhosh (Bonafide)
- Ms.RaginiKumari(No Dues Library)
- Ms.Dipti Chandra (College Leaving Certificate)
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| 9 |
VERIFICATION OF PARTICULARS/ ENDORSEMENT FORMS
- Verification of Students’ Particulars or Certification/Endorsement on various forms & letters
- Verification of Students’ Credit Card
- Scholarship Forms
- Participation Forms
- Hostel Accommodation Forms
- Facilities by Government or NGO
- University Forms
- Application for all Certificate Courses
- Forwarding of Letters, etc.
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Administration Office
- Ms.Sushila Devi (Hostel / Scholarship/ University and all type of Forms)
- Mr.Jitendar Kumar (Student Credit Card)
- Ms.SuptiGhosh (Bonafide Certificate)
- Mr.SankarBariyal ( Facilities by Govt. or NGO, Forwarding Letters, Application Forms for all Certificate Courses)
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| 10 |
COLLEGE SCHOLARSHIPS, AIDS, AWARDS, MEDALS & PRIZES
- Screening & Selection
- General Information/Dealing
- Issue, Submission and Processing of Applications, etc.
- Disbursement of Scholarships and Aids
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Members of Finance-cum-Development Committee
- Mr. Ravi Prakash, Head Assistant
- Mr.Arun Kumar, Office
- Mr. Ram Kumar, Assistant
- Nodal Officer :- Ms.Narmata ( Scholarship)
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| 11 |
FEE, AMOUNT PAYABLE & RECEIVABLE
- Deposit of Fee
- On-line Payments
- Fee Receipts/Certificates/Break-up
- Withdrawal of Fee Amount
- Withdrawal of Scholarship Amount
- Submission of Bills for Students’ Activities
- Advance Requirement for Students’ Activities
- Submission of Utilization Certificate of Advance
- Refunds/Reimbursements
- Bank Transfers
- Cheque /Bank Chalan Deposits
- Issue of Bills for Grants/Sponsorships
- Venue Rent etc.
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Accounts Office
In-charge Staff
- Mr. Ravi Prakash (Fee/ Account Payable & Receivable)
- Mr.Arun Kumar (Accounts Management)
- Mr. Ram Kumar (Scholarship)
- Mr.Gajendra Prasad (Scholarship)
- Mr.Jitendra Kumar (Cheque/ Bank Chalan Deposit)
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| 12 |
STUDENTS CONCESSIONS
- Concession for Fee
- Concession for Hostel Fee
- Concession for Air; Rail or Bus Travel, etc.
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Administration Office
Accounts Office
- Mr.Jitendra Kumar
- Mr. Shankar Bariyal
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| 13 |
VENUE BOOKING BY STUDENTS
- Booking of Seminar Hall
- Auditorium
- Sports Field
- Basketball Ground
- Open space or lawn for College Students’ Activities
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Administration Office
- Ms.Sushila Devi
- Mr.Jitendra Kumar
- Mr. Shankar Bariyal
- Mr.Vikas Kumar
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| 14 |
STUDENTS BODIES & ACTIVITIES
- Election of Students’ Cabinet
- Students Programmes & Activities
- Administrative & Technical Support for Students Programmes
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Convenor-
Concerned Cell/ Society Committee /
Administration Office |
| 15 |
MAINTENANCE & UTILITY SERVICES
- Matters related to water supply/ quality
- Electric Supply & AC functioning
- Cleanliness of Class-rooms/Washrooms/ Canteen and any other place in the Building or Campus etc.
- Matter related to Campus Security
- Parking
- Fire
- Lift
- Canteen
- Photocopier Outlet
- Stationery Outlet
- Bank; etc.
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Administration Office
In-charge Staff
- Mr. Ravi Prakash
- Mr. Arun Kumar
- Mr. Gajendra Prasad
- Mr. Sunil Kumar
- Mr. Rajesh Kumar
- Mr. Jitendra Kumar
- Mr. Gautam Raj
- Mr. Ramprevesh
- Mr. Sanjeev Kumar (Supervisor-Outsourcing)
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| 16 |
FEEDBACK & SUGGESTION
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Convenor
- Feedback Committee
- Suggestion Box
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| 17 |
GRIEVANCE & COMPLAINTS
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Convenor
- Students’ Grievance Redressal Cell
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| 18 |
STUDENTS COUNSELLING
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Convenor
- Students’ Counselling Cell
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| 19 |
LOST AND FOUND
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Administration Office
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| 20 |
MEDICAL ASSISTANCE
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In-Charge
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| 21 |
LIBRARY MATTERS
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In Charge
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| 22 |
SPORTS MATTERS
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President
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| 23 |
HOSTEL MATTERS
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Warden/ Superintendent
of Hostel / Hostel Committee |
| 24 |
IT MATTERS
- IT Facilities, Gadgets, Equipment, Internet/Wi-Fi Access, Class Room Projectors, CCTV & Related Maintenance
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Convenor-
IT Cell/
Coordinator–
BCA |
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